Sample Public Records Request

[Your Name]

[Street Address]

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[Date]

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[Name of state entity and/or custodian of records]

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To whom it may concern:

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Pursuant to the Nevada Public Records Act § 239 et seq., I hereby request an opportunity to inspect or obtain copies of the following public records:

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[Describe the records sought with enough detail for the government entity to respond. Be as specific as your knowledge of the available records will allow, and where you can’t be specific, describe the information you are seeking. Consider making reference to another source of information that refers to the existence of the records you’re seeking, such as a news story or agenda item from a public meeting.]

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The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

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In the event that there are fees, please inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. 

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If access to the records I am requesting will take longer than a ‘reasonable’ amount of time, please contact me with information about when I might expect copies or the ability to inspect the requested records.

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Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within five days.

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Sincerely,

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[Your name]

[Your phone number and/or email address]